Personal Assistant

• Leading not-for-profit organisation
• A 1:1 PA role you can make your own
• Flexible, hybrid working options
• $90,000 + super + benefits + flexibility (WFH)

• Organise and maintain the executive’s schedule, including meetings, appointments, and travel arrangements
• Proactively manage calendar conflicts and adjustments as necessary
• Screen and prioritise incoming calls, emails, and other communications for the executive
• Draft and respond to correspondence on behalf of the executive
• Coordinate and schedule internal and external meetings, ensuring all necessary resources and materials are prepared
• Prepare agendas, take meeting minutes, and follow up on action items
• Arrange complex travel itineraries, including flights, accommodations, and ground transportation
• Ensure travel plans align with the executive’s preferences and business requirements
• Manage and organise documents, reports, and presentations, ensuring they are accurate, up-to-date, and readily accessible
• Assist in the preparation and formatting of reports and presentations
• Process and reconcile expense reports in a timely and accurate manner
• Monitor budgetary allowances and communicate any discrepancies
• Developing and maintaining effective working relationships with a range of internal and external stakeholders
• Assess and prioritize tasks, ensuring the executive’s time is optimized for strategic priorities
• Anticipate and address potential issues before they arise
• To be the main point of contact for committee members
• Overseeing Committee meeting and membership records
• Assisting with significant business meeting (major conference style event) every 18 months

You will have:

• Minimum 5 years’ PA experience in providing administrative and secretarial support to executive management
• Experience in managing Boards and Committees including highly developed secretariat skills
• Intermediate to advanced computer skills including proficiency in Microsoft
• Qualifications in administration, business or a related field
• Demonstrated diary management experience
• Excellent interpersonal skills, with the ability to build positive relationships with key stakeholders, clients, volunteers, staff and management
• Demonstrated problem-solving skills and the ability to work autonomously as well as within a close team environment
• Demonstrated ability to maintain confidentiality
• Excellent time management and organisational skills
• Excellent report, written and verbal communication skills
• A high level of maturity and ability to exercise discretion in dealing with sensitive information, displaying initiative and a proactive approach to managing workload
• Intermediate to advanced computer skills including proficiency in Microsoft Office programs especially Word, PowerPoint and Excel

This is a unique career opportunity for a passionate Personal Assistant to join an industry leader working with a collaborative, supportive, flexible (opportunity to work from home – hybrid arrangement) team within a reputable organisation.

Please contact Holly Ash for a confidential discussion – holly.ash@ampersand.com.au